🤝 Nonprofits — Free Program

Time Clock Software for Nonprofits — Free for Qualifying Organizations

501(c)(3) organizations with up to 25 employees get CKZ Time Clock free forever. Grant program codes, shift coverage, PTO, and payroll exports — everything you need to run mission-driven work accurately.

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Free forever for ≤25 employees · 50% off for 26–100 · Approval within one business day

Part of our Nonprofit Free Program: free forever for 501(c)(3) organizations with up to 25 employees, 50% off beyond that.

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Common Nonprofit Challenges

The time tracking realities of mission-driven work

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Grant reporting requires hours by program

Federal and foundation grants require documented hours by program or funding source. Accounting codes on every punch let staff tag their time to the right grant — producing funder-ready reports automatically.

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Shift scheduling for program coverage

Case managers, shelter staff, and outreach workers run on program schedules that can't go uncovered. Weekly scheduling with open-shift posting ensures gaps are visible and filled before service is affected.

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PTO and leave management on tight budgets

Nonprofit staff earn PTO like any employee, but tracking it manually invites errors at tax time. Automated accruals and self-service leave requests keep records accurate without admin overhead.

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Payroll that can't afford errors

Nonprofit payroll often involves multiple funding sources and pay rates. Export to Gusto, QuickBooks, or ADP ensures hours flow accurately to payroll — critical when every dollar is accounted for in a grant budget.

How CKZ Fits Nonprofits

Feature by feature

Grant & Program Tracking

Staff clock in and tag their hours to the right program.

Each punch can be tagged with an accounting code — program name, grant number, or funding source. At reporting time, pull a "hours by code" report that shows exactly how many staff hours went to each program. Auditor-ready documentation with zero extra work from your team.

Program / grant codes Optional punch notes Hours by program report Funder-ready export Off-by-default

Hours by Grant — November

CDBG Housing Program

186 hrs

Emergency Shelter (HUD)

312 hrs

General Operations

64 hrs

Scheduling & Coverage

Program schedules published. Gaps filled before service is affected.

Build weekly schedules for each program and publish them to staff. When someone can't cover their shift, open-shift posting lets available team members self-select. Supervisor approval completes the workflow — nothing slips without a record.

Weekly scheduling Open shift posting Shift swap requests Leave integration

Shelter Coverage — Dec 14–20

Overnight — Dec 16

Carlos M.

Covered

Overnight — Dec 18

Open shift — 0 takers

Uncovered

Leave & PTO

Accruals run automatically. Requests handled in the app.

Set your accrual rules once — PTO, sick, vacation — and balances update with every pay period. Employees request leave from their phone; supervisors approve with one tap. Approved leave blocks the schedule automatically.

Automatic accruals Self-service requests Schedule integration Custom leave types

Leave Balances — Staff

Maria G.

Case Manager

12.5 PTO hrs

James T.

Outreach

4.0 PTO hrs

Priya S.

Shelter Coordinator

20.0 PTO hrs